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How to use EasyHTML/Help

Please read this document to understand how EasyHTML/Help works. Then look at the example documents and the online Help to find our more about creating Web sites from Word documents.


What is EasyHTML/Help

EasyHTML/Help is not an executable program as such. It is a Word template that can be used as a document template or as a global add-in. The features of EasyHTML/Help are accessed via buttons on extra toolbars that appear when you have activated the EasyHTML/Help template.

Some people who are new to using Microsoft Word expect to see an icon that will execute the EasyHTML/Help program, this is not how EasyHTML/Help works, because it can only be used from within Word.

Document Templates

Word templates have the file extension of .DOT and are stored in the 'Word user templates folder' on your computer.

By default most new documents have a template called NORMAL.DOT attached to them. However, if you use the Word menu (rather than the icon on the toolbar) when creating new documents, you can choose which template to use.

You will notice that all the EasyHTML/Help examples all have the EASYHH.DOT template file attached. Check this out by using the menu command described above.

Global Add-ins

You can also use EasyHTML/Help as a 'global addin'. You need to check out the Word documentation on this to see if this would suit the way you want to work but, most people use EasyHTML/Help as a document template.

Note

Refer to the Microsoft Word online Help for more information on templates and add-ins.


How to create your own EasyHTML/Help document

To create a new document, select the File | New command, from the Word menu. You can then select the EasyHTML/Help template from the list of document templates shown.

From experience gained on our training courses, we have found that new users benefit from following a simple stepwise approach which avoids confusion and errors.

Take it slowly at first and follow these basic steps:

  1. Name Your Document. Make sure you have given your document a name by saving it with a name before you do anything else.
  2. Enter Your Text. Enter your text and pictures, organising the information into portions of text ('chunks') that are easy to read and look neat. These 'chunks' of text would normally start with a clear and concise heading that stands out from the rest of the text. Remember to insert your pictures as 'Link to File'.
  3. Initial Test. You can Process and then click Results at this point just to see how your document is going to look like as one long Web page. If it does not look neat and tidy, go back to your document and change it. It is best to do this before creating Topics and Links if you can.
  4. Create Topics. Create Topics by putting your cursor anywhere in a heading (Topic heading), clicking the Topic button and entering a name for your Topic. You should always create Topics before you create Links unless you are experienced.
  5. Second Test. You can Process and then click Results after creating Topics to see how your document is beginning to look like as a structured set of Web pages.
  6. Create Links. Create Links to the Topics you have already made by selecting a word or phrase with the mouse, clicking on the Link button and choosing a Topic name from the list.
  7. Final Test. Process and then click Results to see the results of your hard work. From here you can go back and refine your document as many times as you like.

For information about our training courses on "Using Word Effectively" or "Creating HTML Web Pages", contact us:

Eon Solutions Ltd
Web: http://www.eon-solutions.com
Tel: +44 1625 827037


How to use EasyHTML/Help on an existing document

Open your document in Word and attach EasyHTML/Help as a document template.

For Word 6 & 7

Select the File | Templates | Attach command, from the Word menu, choosing EASYHH.DOT from the list of document template files.

For Word 97

Select the Tools | Templates | Attach command, from the Word menu, choosing EASYHH.DOT from the list of document template files.


How to use EasyHTML/Help as a global add-in

You would normally use EasyHTML/Help as a global add-in if you prefer to use your own document templates. Often advanced Word users take this approach.

For Word 6 & 7

Select the File | Templates | Add command, from the Word menu, choosing EASYHH.DOT from the list of document template files. Once added as a global add-in you can turn EasyHTML/Help on or off by clicking the check box next to the template name.

For Word 97

Select the Tools | Templates | Add command, from the Word menu, choosing EASYHH.DOT from the list of document template files. Once added as a global add-in you can turn EasyHTML/Help on or off by clicking the check box next to the template name.

Tip

If you want EasyHTML/Help to be loaded automatically every time you start Word, place the EASYHH.DOT template in your Word 'startup' folder.

Note

When EasyHTML/Help is used as a global add-in the styles in the template will not be available.


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